Research > Grants Administration > Grants Administration – Frequently Asked Questions (FAQs)

Grants Administration – Frequently Asked Questions (FAQs)

Q. How do I find funding for my program or research project? (+/-)

A.  Professional journals and listservs in your field often post notices of new grant opportunities. Also, the Grants Administration team subscribes to a number of grant databases and listings. Contact Haley Deutsch, Grants Manager (ext. 24083 or HDeutsch@lifebridgehealth.org) for information and guidance.

Q. I’ve been asked to participate in a colleague’s research grant application at another institution, how do I do this? (+/-)

A.  There is a formal process you must follow in order to commit your time and any LifeBridge Health site to participating in a research project, regardless of the funding source. Contact Contact Haley Deutsch, Grants Manager (ext. 24083 or HDeutsch@lifebridgehealth.org) for information and guidance.

Q. Is help available to assist with my grant application? (+/-)

A.  Preparation of grant proposals can be very demanding, both in terms of time and technical expertise. It is important to begin exploring the feasibility of crafting a competitive proposal as early as possible in the grant seeking process. Contact Haley Deutsch, Grants Manager (ext. 24083 or HDeutsch@lifebridgehealth.org) to discuss your project, the potential funding source, and available resources.

Q. Is help available to develop my budget? (+/-)

A.   It is important that grant proposal budgets identify and cover all potential project costs. Contact Haley Deutsch, Grants Manager (ext. 24083 or HDeutsch@lifebridgehealth.org) for suggestions and guidance. We will bring staff from other departments (Finance, Research, etc.) into the project planning to provide information and guidance as needed.

Q.  How do I submit my grant application? (+/-)

A. Only Grants Administration staff is authorized to submit applications for funding on behalf of the institution. Please contact Haley Deutsch, Grants Manager (ext. 24083 or HDeutsch@lifebridgehealth.org) for information and guidance.

Q.   When my proposal is funded, how do I set up an account, hire people, or purchase supplies for my project? (+/-)

A.  Contact Helen Solomon, Grants Financial Administrator (ext. 27526 or HSolomon@lifebridgehealth.org) for further direction.

Q.   I’ve just been awarded a grant, what do I do? (+/-)

A.  Congratulations! Please notify Haley Deutsch, Grants Manager (ext. 24083 or HDeutsch@lifebridgehealth.org) and Helen Solomon, Grants Financial Administrator (ext. 27526 or HSolomon@lifebridgehealth.org

Q.   Is help available in meeting compliance requirements of my funder, especially if the funds are from the Federal government? (+/-)

A.  Yes! Contact Helen Solomon, Grants Financial Administrator (ext. 27526 or HSolomon@lifebridgehealth) for financial compliance assistance. Contact Haley Deutsch, Grants Manager (ext. 24083 or HDeutsch@lifebridgehealth.org) regarding all non-financial compliance issues.

Q.   Is training available to manage my funding? (+/-)

A.  Yes! Contact Helen Solomon, Grants Financial Administrator (ext. 27526 or hsolomon@lifebridgehealth.org) for further direction.

Q.   What is “time and effort reporting” and why is it important? (+/-)

A.  Time and effort reporting is a federally required reporting confirmation of an individual’s time spent conducting grant activities. It is important because most federal grant funding is for salary support. Discrepancies between time and effort reports are the main reason for cost disallowances on federal grants. It is important for all department directors to keep track of the percent of time principal investigators and research staff spend on all grant funded research-related activities.

Q.   What type of things do government grant auditors most often disallow? (+/-)

A. Typical problem areas are: cost transfers over 90 days old and which appear to be transferred from an over-expended grant; cost transfers from a corporate grant to federal grant are prohibited by federal OMB circulars; expenditures not related to the grant; and discrepancies between time and effort reports and personal actions are major reasons for grant disallowances.

Q.   Is a Principal Investigator responsible for disallowed cost on a grant project? (+/-)

A.  Yes. The PI or project director is responsible for providing an alternate funding source for disallowed expenses. In the event that the PI or project director does not have an alternative fund, he/she needs to contact their Department Vice President for help.

Q. What happens if I overspend or under-spend my grant account? (+/-)

A.  Overspending a grant account is called a “cost-overrun.” A cost-overrun puts a department in the position of covering those expenses with other funds that are not restricted for this purpose. If a grant is under-spent, various scenarios could occur depending on the actual terms of the grant. For example, the funds may need to be sent back to the sponsor, which is often viewed negatively by the sponsors who may feel it signals either poor judgment in applying for grant funds or poor project management